The Birth of a Successful
Internet Business
Part eight of ten -- Automating Your Business
By Shelley Lowery
Running a successful Internet business can be a very time consuming venture. Not only must
you design and market your website, but you must also develop your products, fulfill your
orders and answer customer support requests -- the list goes on and on.
Although there will always be daily tasks that you must handle personally, there are a
number of your daily tasks that you can automate or at least partially automate.
For example, if you're receiving the same basic support requests or questions over and
over again, there are two different ways you can automate your answers:
1) Create a FAQ (Frequently Asked Questions) page for your website and/or products. Your
page should include a list of commonly asked questions and provide the answers for each.
2) Create a text template for each of your frequently asked questions that contain the
answers. When you receive a commonly asked question, simply open your text file and copy
and paste your pre written answer into your email message. You can then customize your
message for each recipient.
The above example will assist you in partially automating some of your daily tasks.
However, there are some tasks that can be completely automated simply by placing your
information within an autoresponder.
Autoresponders are one of the top promotional tools available online today. They are also
known as mailbots, automatic email and email on demand. They were derived from the very
popular fax on demand and designed to automatically respond to any email message sent to
it with an automatic response.
Autoresponder programs vary from software set up to run with your desktop email program to
a script that runs on your server. The script may run a web-based autoresponder system
that utilizes a web page form, or it may run with your pop email account on your server.
It is programmed to automatically send out a predetermined message when a message is
received to a specified script address or email address.
Below is a list of tasks that you can completely automate:
=> Articles
If you're writing articles to promote your business, you can place them within an
autoresponder. This will enable your visitors to quickly and easily retrieve your articles
on demand.
=> Ad Rates
If you're selling any type of advertising space, you can place your ad rates within an
autoresponder to enable your visitors to request them at any time.
=> Business Opportunities
If you're promoting a business opportunity, you can provide your potential customers with
further information via autoresponder.
=> Free Courses
In addition to the standard autoresponder systems, there are also autoresponders that can
send an unlimited amount of follow-up messages. These follow-up messages can be set up to
automatically be sent out at predetermined intervals. In other words, you can set up your
autoresponder to automatically send out a new message each day for as many days as you
would like.
Follow-up autoresponder systems will enable you to set up a free course used to increase
your sales. As you may know, it may take up to seven contacts with a potential customer
before closing a sale. By setting up an autoresponder and offering a free autoresponder
course, you can completely automate a portion of your marketing efforts.
The examples above can be set up with any of the following autoresponder services:
GetResponse
http://www.web-source.net/cgi-bin/t.cgi?l=gr
SendFree
http://www.web-source.net/cgi-bin/t.cgi?l=sf
AWeber
http://www.web-source.net/cgi-bin/t.cgi?l=aw
In addition to autoresponders automating some of your daily tasks, there are also scripts
that can be used to automatically respond to form submissions. For example, if you're
processing your customers' orders yourself (with a merchant account, secure server, etc.),
you can use a form processing script to not only process your customers' information, but
to also do all of the following:
• Send out an order confirmation message
• Add your customers' information to your database
• Send out download instructions
• Send you a copy of the order
If you're using a third-party credit card processing company, there is a way you can
automate your ordering process as well.
Third-party processing companies require that you provide a web address that is used to
direct your customers to once their payment has been processed. This page is usually used
to provide your customers with download instructions. However, you can use this page to
collect your customers' information prior to directing them to your download page. Simply
use a script like the one mentioned above.
Please keep in mind, there aren't many form processing scripts that will send out an
autoresponse file -- most won't. However, the following form processing script will: http://bignosebird.com/carchive/bnbform.shtml
In addition to using a form processing script to automate your ordering process, you can
also use a web based mailing script.
Instead of setting up your "download" page with the above form, place a
subscription form within the page. This form will be used to collect your customers' name
and email address. Once completed, your customers' information will be added to your
database and an autoresponse message will be immediately sent out. This message should be
used to thank your customer for their purchase, and provide them with download
instructions.
The great thing about this technique is that you can personalize your autoresponse message
with your customers' name. In addition, they are automatically added to a database, which
will enable you to send out product updates or introduce new products.
Please keep in mind, not all web based mailing scripts will send out an autoresponse
message or enable you to personalize your messages. However, the following scripts will:
1-2-All Broadcast
http://www.12all.com
A complete list management system including HTML or plain text newsletters, MySQL
database, personalization features, automatic removal links and more.
AutoResponse Plus:
http://www.web-source.net/cgi-bin/t.cgi?l=autoplus
Complete list management including unlimited lists, HTML or plain text mailings, MySQL
database, customizable auto-personalization of messages, automatic removal links,
unlimited folow-up autoresponses and more.
Automating portions of your Internet business is an essential part of your success. Not
only will it lighten your workload, but it will also free up your valuable time.
Copyright © Shelley Lowery 2002. All Rights Reserved
About the Author:
Shelley Lowery is the author of several successful ebooks including Web Design Mastery -
An in-depth guide to professional web design. Ebook Starter - A Complete Ebook Design Kit,
and eZines: A Complete Guide to Publishing for Profit. Subscribe to Etips and receive a
free copy of her highly acclaimed ebook, "Killer Internet Marketing Strategies."
http://www.web-source.net
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